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Accounts Payable Manager, Business Services
Category: Other
  • Your pay will be discussed at your interview

Job code: lhw-e0-88401589

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University of Montana

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  Job posted:   Tue Apr 17, 2018
  Distance to work:   ? miles
  2 Views, 0 Applications  
Accounts Payable Manager, Business Services
Job Description
**Business Services**invites applications for the **Accounts Payable Manager** to manage the operation of the Accounts Payable function of Business Services for the University of Montana.
This position is responsible for exercising appropriate oversight and supervision of staff resources to ensure the payables function is successful in meeting goals and objectives; performing managerial duties including hiring, training, directing, supervising, promoting, and following established policies in the disciplinary process; and overseeing compliance with all laws, regulations, and existing controls necessary to ensure appropriate accountability exists over the processing of payments from UM.
This potion is responsible for managing ProCard program, travel, GrizMart payable system, e-Payables process, Accounts Payable website, area database, and 1099 reporting; observing, monitoring, collecting, and recording fiscal data and assess accuracy, validity and integrity; coordinating and administering fiscal program activities and protocols; managing resources, monitoring activities and assess risks and quality control associated with the program; and preparing documentation and create financial reports.
This position is responsible for conducting accounts payable payment training workshops; creating training videos for website posting; overseeing the processing and verification of invoices, coding of expenses, and preparation of invoices and issuance of checks for payment; and balancing accounts by researching and analyzing transactions and by searching computer databases and resource documents; resolves discrepancies.
This manager will need excellent communication and technical skills to communicate policy and procedures to departmental personnel. This manager will be expected to code, write, recommend, and implement policies and procedures as needed. This manager will be expected to provide professional customer services, be a team player, value team work, be driven for results, and respect both diversity and inclusiveness.
This position requires incumbent to develop working knowledge of state and federal laws and regulations pertaining to ProCard, travel, and disbursements; and develop working knowledge of Banner functionality and reporting for vendor payments, MS Access, Cascade web development.
# Required Skills
* Knowledge of state and federal laws ProCard, travel, and disbursements.
* Knowledge of 1099 reporting.
* Knowledge of Cascade webpage management (CMS) and HTML.
* Knowledge of Camtasia.
* Knowledge of MS Access, minimum ability would require user to develop queries independently.
* Knowledge of Excel.
* Knowledge of eProcurement.
* Knowledge of ePayables.
* Knowledge of Banner.
* Scanners, photocopiers, printers (For manual payment creation and remit advices).
* Demonstrated skill in standard office practices, front desk operations, welcoming visitors, directing calls, message taking, scheduling, data entry, filing and organization, sorting mail, shipping.
* Demonstrated skills in the operation of personal computers and related word processing, spreadsheet, and database software (MS Word, Excel, Outlook, and Access) with the ability to learn other software.
* Ability to demonstrate professionalism, initiative, judgment, independent thought and action, and the ability to maintain confidentiality.
* Ability to use standard office equipment including copiers, fax machine, ten-key adding machine, multi-line phone system.
* Organizational, time management and multi-tasking skills with the ability to complete tasks accurately in a busy environment while providing attention to detail.
# Minimum Required Experience
* Bachelor's Degree in accounting/business, or related field.
# Preferred Qualifications
* Expert in Banner
* Expert in SciQuest
* Expert in UMDW
* Expert in US Bank
* Expert in ProCard reporting
* Expert in 1099 reporting.
* Ability to effectively develop, coach, and motivate staff.
* Excellent analytical and organizational skills.
* Strong customer service skills.
**About Business Services and the University of Montana**
Business Services Mission is to provide financial services responsive to the needs of students, faculty and staff of the University of Montana. We accomplish our mission by wholeheartedly supporting the pursuit of academic excellence by students and faculty. We proactively meet challenges, enhance our services, and achieve productive results.
The University of Montana provides a culture that values hard work, intellectual curiosity, diversity, collegiality, innovative thinking, and teamwork, making it a great place to grow and develop professionally. The University of Montana is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its essential values of innovation and creativity, impact, openness, and partnership.
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# Position Details
**Position Title:** **Accounts Payable Manager (Purchasing Manager)**
**Position Number:** **004780**
**Department:** Business Services
**Work Schedule:** Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year
**Salary:** **$21.088/hr** - _Current employee's rate of pay for this position will be determined by the staff compensation plan and may be different from the posted salary.__For questions and details regarding the staff compensation plan, email the Compensation Department._
**Union Affiliation:** none
**Probationary Period:** Six months minimum
**Benefits Include:** Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.
Criminal Background Investigation is required prior to Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. **ADA/EOE/AA/Veteran's Preference**Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans' or disabilities preference in accordance with state law. **References:** References not listed on the application materials may be contacted; notice may be provided to the applicant. **Testing:** Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. **Employment Eligibility:** All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).
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# How to Apply
**Application Deadline:****Sunday, May 6, 2018**
Complete applications received by this date will be guaranteed consideration. Application review will begin on Monday, May 7, 2018. To receive full consideration, candidates are required to submit all of the following materials online via "New Resume/CV" button below
**A complete application Includes:**
1. **Letter of Interest** - addressing your qualifications and experience related the stated required skills for the position.
2. **Detailed Resume** - listing education and describing work experience.
3. **Professional References** - names and contact information for three (3) professional references.
Need additional help? Check out our UM Jobs FAQ website.
*Job Location:* Missoula, Montana, United States
*Position Type:* Full-Time/Regular
*Tracking Code:* 1939-254

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