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Events/Projects Manager, Office of the President
Category: Other
  • Your pay will be discussed at your interview

Job code: lhw-e0-88401587

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University of Montana

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  Job posted:   Tue Apr 17, 2018
  Distance to work:   ? miles
  2 Views, 0 Applications  
Events/Projects Manager, Office of the President
Job Description
**The Office of the President** invites applications for the **Events/Projects Manager** (Program Manager) to oversee and coordinate all aspects and logistics of campus events hosted by the Office of the President. This includes large community events hosted by the campus, including guest speakers, Board of Regents meetings, and special ceremonies. Specific duties include, but are not limited to:
* Developing, managing, organizing, promoting, facilitating and coordinating events;
* Developing and tracking events budgets;
* Designing and revising plans and layouts for different events;
* Overseeing timelines and supervising activities to ensure all contractual obligations are met;
* Serving as the event liaison providing guidance and information to attendees; and
* Ensuring a high standard of quality client/customer satisfaction is achieved.
The person in this position works directly with the Operations and Engagement Manager, Chief of Staff, President and First Lady to meet their expectations for each event. The person in this position also provides intermittent administrative support to the President, First Lady and Chief of Staff; serves on a variety of short- and long-term Campus planning committees; works with a high degree of autonomy, both independently and as a member of a team; and attends weekly staff meetings and has weekly one-on-one meetings with the Operations and Engagement Manager.
This position requires incumbent to develop a thorough understanding of the mission, programs and protocols of the Office of the President, and an overall understanding of the Montana University System and its policies, procedures and processes.
# Required Skills
* Demonstrated experience in event management and public relations.
* Professional oral, written, interpersonal and listening communications skills.
* Ability to maintain professional composure with diverse groups and individuals, including students, faculty, staff and general public.
* Excellent proofreading and editorial skills.
* Ability to multi-task and effectively handle high-pressure situations.
* Proficient in Microsoft Office suite of software including Word, Excel, Outlook.
* Effective time management skills and strong attention to detail.
* Ability to plan and execute details meticulously.
* Ability to conduct oneself professionally in all situations and maintain the highest level of confidentiality.
* Demonstrated budget development skills.
* Experience reviewing and approving contracts with speakers, hotels, and other campus departments.
* Advanced problem and conflict resolution skills.
* Advanced knowledge of and experience with managing and negotiating contracts and maintaining effective relationships with vendors.
* Ability to work a flexible work schedule.
# Minimum Required Experience
* High school diploma (or equivalency) in addition to five (5) years of closely related experience; or any combination of experience and education that provides the competencies necessary to successfully handle the duties and responsibilities assigned to the position.
# Preferred Qualifications
* Knowledge of campus.
# About UM, the Office of the President, and Missoula
"For 125 years, the University of Montana has been "a gem in the crown of the continent" - one of the wildest places in the world. Its character mirrors the character of those who come to UM to teach, learn, grow and thrive. We are passionate, resilient and an embodiment of western spirit ()."
The mission of the President's Office staff is to support the President's initiatives and to assist the University in fulfilling its overall mission. The staff strives to maintain open lines of communication by responding to the inquiries and concerns of students, employees and members of the public. Their goal is to create a friendly, approachable and positive environment for all.
The University of Montana provides a culture that values hard work, intellectual curiosity, diversity, collegiality, innovative thinking, and teamwork, making it a great place to grow and develop professionally. The University of Montana is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its essential values of innovation and creativity, impact, openness, and partnership.
**To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.**
* University of Montana
* Video: UM Lifestyles
* University Highlights
* City of Missoula
* Video: There's This Place
* Destination Missoula
* Missoula Area Chamber of Commerce
* The State of Montana
* Visit Montana
* * *
# Position Details
**Position Title:** **Events/Projects Manager (Program Manager)**
**Position Number:** **000160**
**Department:** Office of the President
**Work Schedule:** Full-time, 1.0 FTE (40 Hours a week), Typical schedule is Monday through Friday 8:00 am to 5:00 pm, but may differ due to events, 12 months/year.
**Salary:** **$17.345/hr**- _ Current employee's rate of pay for this position will be determined by the staff compensation plan and may be different from the posted salary.__For questions and details regarding the staff compensation plan, email the Compensation Department._
**Union Affiliation:** none
**Probationary Period:** Six months minimum
**Benefits Include:** Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.
Criminal Background Investigation is required prior to Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. **ADA/EOE/AA/Veteran's Preference**Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans' or disabilities preference in accordance with state law. **References:** References not listed on the application materials may be contacted; notice may be provided to the applicant. **Testing:** Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. **Employment Eligibility:** All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).
* * *
# How to Apply
**Application Deadline:****Thursday, April 26, 2018**
Complete applications received by this date will be guaranteed consideration. Application review will begin on Friday, April 27, 2018. To receive full consideration, candidates are required to submit all of the following materials online via "New Resume/CV" button below
**A complete application Includes:**
1. **Letter of Interest** - addressing your qualifications and experience related the stated required skills for the position.
2. **Detailed Resume** - listing education and describing work experience.
3. **Professional References** - names and contact information for three (3) professional references.
Need additional help? Check out our UM Jobs FAQ website.
*Job Location:* Missoula, Montana, United States
*Position Type:* Full-Time/Regular
*Tracking Code:* 1941-254

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